When should the manager of the utilization review department collect data to prevent inappropriate admissions?

Collecting data during prospective review is crucial in preventing inappropriate admissions because this process occurs before the actual admission of a patient. This stage allows managers in the utilization review department to evaluate and assess the medical necessity and appropriateness of anticipated admissions based on clinical guidelines and criteria. By identifying potential issues at this early stage, healthcare organizations can implement interventions or alternative care pathways to prevent unnecessary or inappropriate admissions, ensuring that patients receive the right level of care when it is truly needed.

In contrast, a retrospective review occurs after a patient has been admitted and treated. While it can provide insights into the admissions process, it does not help prevent inappropriate admissions because the decisions have already been made. Concurrent review takes place during the patient's stay, focusing on ongoing appropriateness and continued necessity for inpatient care. Long-term care review typically pertains to the appropriateness of admissions to long-term care facilities, which involves a different set of criteria and does not directly address acute care admissions.